Connecticut Association of Zoning Enforcement Officials
CAZEO BY LAWS-adopted 2/28/2018
A. NAME: The name of the organization is incorporated as CAZEO, Inc. The organization shall be known as – Connecticut Association of Zoning Enforcement Officials (CAZEO).
B. PURPOSE: This association is organized in order to provide a forum for the exchange of pertinent information concerning zoning and zoning enforcement, to further the interests of the profession, to facilitate the solving of municipal zoning problems and to maintain and promote professional and ethical performance standards by its members. CAZEO, Inc. is a 501(c)(3) charitable organization organized exclusively for charitable and educational purposes.
Through a certification program, the official designation of Certified Zoning Enforcement Officer (CZEO) and Certified Zoning Enforcement Technician (CZET) can be achieved. Designation as a CZEO shall identify a Zoning Enforcement Officer that has successfully completed 60 hours of classes, achieved passing grades on required exams, served as a zoning enforcement officer for at least 3 years (one year of experience will be credited upon successful completion of 60 class hours), submitted an approved Case Study and is a member in good standing. Designation as a CZET shall identify a Zoning Enforcement Technician that has successfully completed 60 hours of classes, achieved passing grades on required exams, served as a person responsible for technical assistance of zoning regulations and/or administration of zoning regulations for at least 2 years (one year of experience will be credited upon successful completion of 60 class hours), and is a member in good standing.
C. MEMBERSHIP: There shall be the following categories of membership:
1. REGULAR / FULL MEMBER: An individual engaged in and/or responsible for the enforcement of municipal zoning provisions in the State of Connecticut.
Persons wishing to become regular/full members who are not actively engaged in zoning enforcement, but who may be involved in related code enforcement activities, may apply to the Membership Director for regular/full membership. The Membership Director shall review an applicant’s code enforcement background and report to the Executive Committee to determine whether regular/full membership is warranted.
2. ASSOCIATE MEMBER: An individual who is interested in zoning and the zoning enforcement process, but not actively engaged in municipal zoning enforcement. Associate Members shall have no voting rights or rights to hold office.
3. STUDENT MEMBER: An individual actively enrolled in a college or university, but not actively involved in municipal zoning enforcement. Student Members shall have no voting rights or rights to hold office.
In order to qualify for any category of membership, a member shall be in good standing. A member in good standing is one that is current with annual membership dues, abides by the adopted Code of Ethics and has paid all fees in good faith.
Membership may be revoked or denied by a majority vote of the Executive Committee if one violates the adopted Code of Ethics in the course of carrying out his/her professional duties after holding a hearing where the member can present evidence as to why they should be allowed membership.
D. FEES AND DUES: Any change in dues will be established for the forthcoming year by a majority vote of the Executive Committee.
E. OFFICERS: At the December meeting of each even-numbered year, the voting membership shall elect from the membership, a President, Vice President, Secretary, Treasurer and Membership Director, for a two-year term. Beginning on January 1 following the election, and expiring on December 31st of the next even numbered year, or at such later time as a successor is duly qualified to take office. The officers shall have the duties described herein. Midterm officer vacancies shall be filled by a majority vote of the Executive Committee.
F. EXECUTIVE COMMITTEE: The Executive Committee will be composed of the President, Vice President, Secretary, Treasurer, Past President, and Membership Director. Only Full Members may serve as voting members of the Executive Committee. The duties of the Executive Committee are as follows:
1. PRESIDENT: The President shall be directly responsible for the supervision of the affairs of the association and shall preside over all meetings. The President shall enforce the By-Laws of the association and perform other duties that would be recognized as being part of this office.
2. VICE PRESIDENT: The Vice President shall be president-elect and will preside over all meetings in the absence of the President. The Vice President shall have full knowledge of the CAZEO By-Laws and shall assist in performing the duties of the President, as needed and in his/her absence.
3. SECRETARY: The Secretary shall keep and maintain an accurate proceeding of all official meetings and the names of all appointed committees and their functions. The Secretary shall also be responsible for correspondence concerning meeting speakers including speaking engagement notification and thank you letters. The Secretary shall be responsible for helping to coordinate all meetings.
4. TREASURER: The Treasurer shall be the custodian of all financial matters of the association and to determine that dues are paid by all members. Records of all collections and expenditures from the treasury shall be reviewed and signed by the treasurer and reported to the association and Executive Committee at scheduled meetings. The Treasurer shall be responsible for assisting CAZEO’s attorney in the preparation of all legal documents related to the State of Connecticut and IRS filings for CAZEO’s 501(c)(3) status.
5. PAST PRESIDENT: The Past President shall offer guidance to any member of the Executive Committee as needed.
6. MEMBERSHIP DIRECTOR: The Membership Director shall keep an accurate list of all members and pertinent information for distribution to the membership and conduct periodic surveys of the membership. The Membership Director shall also be responsible for the active recruitment of new members and the retention of present members.
G. OTHER DUTIES: There shall be other such committees or committee members of the association as determined by the Executive Committee. Appointment to such committees shall be the responsibility of the President and approved by the Executive Committee.
1. NEWSLETTER EDITOR: The Newsletter editor shall prepare and distribute a mailing before scheduled meetings of the association.
2. CERTIFICATION COMMITTEE: The Certification Committee shall assist the Executive Committee in formulating a policy regarding requirements for applicants, to screen all applications to confirm eligibility, and to recommend to the Executive Committee all applicants who have successfully met the requirements to receive professional designation of CZEO/CZET.
The Certification Committee is comprised of a chairperson, appointed by the Executive Committee, and six members who shall be CZEOs and are recommended by the Certification Chair and approved by the Executive Committee. Members of the committee are appointed for two-year terms beginning on January 1 following the election, and expiring on December 31st of the next even numbered year, or at such later time as a successor is duly qualified to take office. Midterm officer vacancies shall be filled by a majority vote of the Executive Committee.
The Certification Committee shall meet as often as necessary to attain these goals and shall make a report to the Executive Committee of its progress and methods through the Certification Chairman who shall serve as a liaison between the two Boards.
3. CERTIFICATION COMMITTEE CHAIRMAN: The Certification Chair is appointed by the CAZEO Executive Committee. Appointments shall take place on January 1st following an election year. The Certification Chair shall oversee and coordinate the duties of the Certification Committee; and shall act as a liaison between the Executive Committee, Certification Committee, UCONN and the general membership. The Certification Chairman shall oversee the preparation and presentation of professional designation certificates.
4. LEGISLATIVE LIAISONS: The Legislative Liaison is responsible for the review of statutes in the state which pertain to zoning enforcement. His/Her responsibility lies in working toward the establishment of the most efficient and effective statutes on a statewide basis. The Legislative Liaison is responsible for review and support of pending statutes that will benefit zoning enforcement and the association and shall report to the Executive Committee, as needed. The Executive Committee shall serve as the Legislative Liaison in the absence of an individual to serve.
From time to time there may be the need to establish a committee to fulfill the duties of the Legislative Liaison. In making appointments to the committee, the Executive Committee may consider for appointment associate and student members, especially practicing attorneys who are active in the association and available for service.
5. WEBMASTER: The Webmaster is responsible for updates to the CAZEO website and shall routinely update the website for improvements /efficiency, as needed and update its content to reflect current information to include newsletters, seminar materials, cyclical forms and other related information.
H. MEETINGS:There shall be at least five regular meetings a year of the association at times and places set by the Executive Committee. The Executive Committee may consider conducting additional meetings annually to meet the objectives of the association.
I. ADOPTION AND AMENDMENT: The By-Laws shall become effective and may be amended by a 2/3 majority vote of the Executive Committee.
J. EXPENDITURE OF FUNDS: The President shall be authorized to expend up to $200 each calendar year without the permission of the Executive Committee. All other expenditures shall have the approval of the Executive Committee.
Adopted: February 28, 2018